Business renewal tracker

A business renewal tracker so no renewal depends on one person remembering

The company site's SSL certificate, the domain, the team's software licences, the business insurance policy, a client contract — each one has an owner today, and that owner might be on holiday, out sick, or gone. A business renewal tracker gives more than one person visibility, with roles that make clear who can act and who's just kept informed.

Why a personal system doesn't scale to a business

A calendar or an inbox works fine as long as the person who set it up is still around and still checking it. The moment they're on leave, move to a different role, or leave the company, whatever they were quietly tracking exists nowhere else. Nobody else was cc'd on the reminder they set for themselves eight months ago.

Business renewals also multiply in a way personal ones don't. IT is watching certificates and domains, finance is watching subscriptions and insurance, ops or legal is watching contracts and licences — and unless all of that sits somewhere shared, each department is really just one person's private list. The cost of getting it wrong scales too: a certificate lapsing on a client-facing site, a policy lapsing at the worst possible moment, a contract auto-renewing on terms nobody reviewed. None of that is really about forgetfulness — it's about a renewal having exactly one point of failure.

What a business renewal tracker needs

The parts that matter once it's a team relying on the list, not just one person.

Shared visibility, not one inbox

If only one person's email receives the warning, the business has the same single point of failure it started with, just wearing different software.

Structure that matches how the business is organised

An agency needs one bucket per client. A company needs one per department. A tracker that only offers a single flat list doesn't map onto how the renewals are actually owned.

Roles that separate viewing from editing

Most people who need to know about a renewal don't need to be able to change it. A safe default that's read-only until someone deliberately grants more avoids accidental damage.

Alerts where the team already works

Email gets missed in a way a channel everyone already watches doesn't. A tool built for teams should be able to push a warning into chat, not just an inbox.

Automatic checks for the technical renewals

Certificates and domains are the ones a business actually can't afford to get wrong quietly. They should be checked directly, not left to whoever remembers to look.

Room to grow without re-platforming

A tool that works for five renewals should still work once the list is fifty, without forcing a migration to something else at the point it's finally embedded.

How RenewKeeper covers each one

✓Shared visibility

A Space can be shared with other people. Once someone's a member, they start receiving alerts for it automatically, and can mute a shared Space without affecting their own.

✓Structure that matches the business

Every account gets one Space free, Pro accounts get 3, and Teams accounts get unlimited Spaces — agencies commonly run one per client, companies one per department.

✓Roles that separate viewing from editing

Every invited member starts view-only on every plan. On Teams, the Space owner can promote a member to admin, who can then add, edit, and mark items as renewed — promotion is the owner's call alone and has no billing effect.

✓Alerts in chat, not just email

Email is included on every plan. Teams accounts can also route alerts to a Slack channel, a Microsoft Teams channel, or a generic webhook, alongside email.

✓Automatic checks

SSL certificates and domains are checked directly — a TLS handshake for certificates, WHOIS for domains — every day, so the countdown reflects reality without anyone re-entering a date.

✓Room to grow

Pro and Teams both remove the item and custom-category limits per Space, and Teams removes the member limit too, so the same account scales from a first client to a full company rollout.

Who uses a business renewal tracker

Agencies & consultancies

A dedicated Space per client keeps each one's domains, certificates, and contracts separate, while still giving the whole team visibility across all of them.

IT & ops teams

Certificates and domains that keep production running, tracked with automatic checks and alerts that can land straight in an on-call Slack channel.

Finance & ops leads

Company-wide subscriptions, insurance, and contracts in one shared view, so spend and cover decisions aren't locked inside one person's memory.

Common questions

What is a business renewal tracker?

A business renewal tracker is a shared list of everything a company needs to renew — SSL certificates, domains, software licences, insurance, contracts, subscriptions — with more than one person able to see it, roles that make clear who can edit versus who's just kept informed, and alerts that go out before something lapses rather than after.

How is this different from a personal renewal tracker or a shared spreadsheet?

A personal tracker or a spreadsheet has an implicit single owner: the person who built it. If they're on leave, change roles, or leave the company, whatever they were watching exists nowhere else. A business renewal tracker is built around roles and shared Spaces from the start, so visibility doesn't depend on one specific person being reachable.

Can more than one person see and manage the same renewals?

Yes. A Space can be shared with other people, who start receiving its alerts automatically. Every invited member starts view-only by default, so they can see items and get alerts without being able to change anything by accident. On the Teams plan, the Space owner can promote a member to admin, who can then add, edit, and mark items as renewed.

Does it send alerts to Slack or Microsoft Teams?

Email alerts go out on every plan. On the Teams plan, you can also route alerts to one push channel: a Slack channel, a Microsoft Teams channel, or a generic webhook, so warnings show up where the team already works rather than only in an inbox.

Is there a free way to try it for a business?

RenewKeeper's free plan tracks up to 10 items in one Space, with no card required and no time limit, so one person can try it on a real set of renewals before deciding whether to move to a paid plan for shared Spaces, more Spaces, or push channels.

Start tracking business renewals for free.

10 items, 1 Space, no card required. Upgrade whenever your team outgrows it.