Renewal tracking software

Renewal tracking software that catches what's about to expire

SSL certificates, domains, licences, insurance, and subscriptions all expire on their own schedule. Renewal tracking software puts every one of them on a single list, checks the ones it can check itself, and warns you before any of them lapse.

Why manual tracking breaks down

Most renewal tracking still lives in someone's head, a spreadsheet nobody opens after the first week, or a calendar reminder set for the wrong date. It works fine right up until it doesn't — usually when a certificate lapses on a Friday evening, a domain slips into redemption, or a licence nobody remembered auto-renews at the old price.

The pattern is the same each time: nothing warns you loudly in advance. A calendar only knows what you typed in, on the date you typed it, once. A spreadsheet doesn't re-check itself. Neither one notices that a certificate got reissued three months early, or that an insurance renewal date moved after a mid-term change. Purpose-built renewal tracking software exists to close that gap.

What to look for in renewal tracking software

Whichever tool you choose, these are the things that separate one that actually gets used from one that quietly gets abandoned after a month.

Everything in one place, not one category

Most tools track a single thing — a domain monitor, a subscription tracker, a certificate scanner. Look for one list that holds SSL certificates, domains, licences, insurance, and subscriptions side by side.

Automatic checks for what can be checked

A tool that only lets you type in a date is a fancy calendar. SSL certificate and domain expiry is public and checkable — good software checks it itself instead of trusting you to notice.

More than one warning

A single reminder is one missed email, one spam filter, or one busy week away from failing. You want alerts at multiple thresholds as the date gets closer, not just one shot.

The critical alert is never paywalled

If the one feature that prevents a real outage is locked behind an upgrade, the tool fails exactly the people who most need the free option.

Clear ownership when more than one person is involved

On a team, a renewal "someone" is tracking usually means no one is. Roles and shared access matter as soon as it's not just you.

Low friction to actually set it up

A forced trial or a mandatory card at sign-up is itself a reason renewals get missed — people put off setting the tool up in the first place.

How RenewKeeper covers each one

✓Everything in one place

Spaces hold every category — ten built-in types including SSL, domain, licence, subscription, and insurance, plus custom categories — so nothing needs a separate tool.

✓Automatic checks

SSL certificates and domains are checked automatically, every day, and the countdown updates itself without you touching it.

✓More than one warning

Threshold alerts fire at 7 days, 3 days, 1 day, and on expiry, plus a weekly digest grouped by urgency so the full list is in front of you on a fixed schedule.

✓Never paywalled

Expiry alerts are free on every plan, including the free one, forever — knowing something's about to lapse is a safety basic, not an upsell.

✓Clear ownership

Owner, admin, and member roles on shared Spaces make it explicit who can edit an item versus who just needs to see it and get its alerts.

✓Low friction

Sign in with Google or Microsoft to skip passwords entirely (email and password sign-in is also available). The free plan needs no card and stays free for your first 10 items.

Who uses renewal tracking software

Freelancers & solo founders

One person holding a domain, a couple of SSL certificates, some software licences, and a business insurance policy — with no time to check any of it by hand.

Small and growing teams

Several people, several Spaces, and renewals that used to depend on one person remembering. Shared visibility and roles keep it from being any one person's problem.

IT & ops teams

Certificates and domains that keep a site or an API online, tracked alongside the licences and contracts that keep the business running, with alerts pushed straight to Slack or Teams.

Common questions

What is renewal tracking software?

Renewal tracking software keeps a running list of everything with an expiry date — SSL certificates, domains, software licences, insurance policies, subscriptions — and warns you before each one lapses. Good tools also check the things that can be checked automatically, like certificates and domains, instead of relying on you to remember and enter a date yourself.

How is this different from a calendar reminder or a spreadsheet?

A calendar only knows what you told it, on the date you told it, once. It can't notice that a certificate's expiry moved because it was reissued, and a single missed notification means nothing fires again. Dedicated renewal tracking software re-checks live items daily, sends more than one warning as the date approaches, and keeps everything in one list instead of scattered across events and rows.

Can it track things that don't have a public expiry date, like insurance or contracts?

Yes. Anything without a checkable public record, such as insurance policies, contracts, or software licences, is tracked by entering the date once. RenewKeeper then watches the clock for you and sends the same threshold alerts and weekly digest as it does for items it checks automatically.

Is there free renewal tracking software?

RenewKeeper's free plan tracks up to 10 items in one Space, with no card required and no time limit. Daily checks, threshold alerts, and the weekly digest are included on every plan, including the free one, since the core safety feature should never be paywalled.

Does it work for teams, not just individuals?

Yes. Paid plans let you share a Space with other people, with owner, admin, and member roles so it's clear who can edit an item versus who just needs to see it and receive its alerts. Teams plans add push notifications to Slack, Microsoft Teams, or a webhook.

Start tracking renewals for free.

10 items, 1 Space, no card required. Upgrade whenever your list outgrows it.