Renewal tracking for IT teams

Renewal tracking for IT teams, built around what actually breaks

An IT team's renewals aren't evenly risky: a certificate or domain lapsing takes something down immediately, while a licence or a contract lapsing is a slower problem. Renewal tracking for IT teams needs to handle both — automatic checks for the things that can be checked, and shared visibility for everything else.

Why IT renewals need more than a shared calendar

A shared calendar treats every renewal the same way: a single event, on a single date, that either gets seen or doesn't. IT renewals aren't like that. Some — certificates, domains — have a real, checkable expiry that a calendar can't verify on its own; a certificate reissued early or a domain transferred to a new registrar silently invalidates whatever date was originally entered. Others — licences, API keys, contracts — have no public record at all and depend entirely on whoever typed the date in getting it right in the first place.

There's also the handover problem specific to IT: infrastructure outlives the person who set it up. A certificate renewed by someone who left the team eighteen months ago is still the team's problem when it expires, and a calendar invite doesn't transfer institutional knowledge the way a properly owned, shared list can.

What renewal tracking for an IT team needs

The parts that matter once infrastructure, not just admin, is on the line.

Automatic checks for what can be checked

Certificates and domains have a real expiry date that should be verified directly, not just noted down once.

Manual tracking for what can't

Licences, API keys, and contracts still need a place to live, even without a public record to check.

Alerts that reach on-call, not just an inbox

A warning that only goes to email can sit unread; one that lands in the channel the team already watches doesn't.

Structure by environment or client

Production, staging, and client infrastructure benefit from separate, clearly scoped lists rather than one undifferentiated pile.

Roles that survive a team change

Access and visibility shouldn't depend on a specific person still being on the team.

Escalating urgency across every category

A certificate expiring tomorrow and a licence expiring next quarter need to look obviously different at a glance.

How RenewKeeper covers each one

✓Automatic checks

SSL certificates and domains are checked directly — a TLS handshake for certificates, WHOIS for domains — every day.

✓Manual tracking for the rest

API key or token, software licence, and contract or agreement are all built-in categories, tracked in the same Space as the automatically checked items.

✓Alerts to chat

Email is included on every plan. Teams accounts can also route alerts to a Slack channel, a Microsoft Teams channel, or a generic webhook.

✓Structure by environment or client

Every account starts with one Space; Pro accounts get 3 and Teams get unlimited, so production, staging, and each client can have their own.

✓Roles that survive turnover

Invited members default to view-only; Teams accounts can promote a member to admin so editing rights aren't tied to one specific person.

✓Escalating urgency

The dashboard and weekly digest group every category together by urgency — urgent, warning, and upcoming — so nothing technical hides behind something less pressing.

Who this is for

Infrastructure & platform teams

Certificates and domains that keep production online, checked automatically instead of trusted to memory.

Application developers

API keys and tokens for the services an application depends on, tracked with context on what each one authenticates.

IT asset managers

Software licences and vendor contracts alongside the technical renewals, in the same shared view.

Common questions

What makes renewal tracking different for an IT team?

IT teams have a mix of renewals that can be checked directly, like SSL certificates and domains, and ones that can't, like API keys, licences, and contracts. A tool for IT needs to handle both, plus routing alerts to where the team actually works rather than only email.

Does it check certificates and domains automatically?

Yes. SSL certificates are checked over a live TLS connection and domains are checked via WHOIS, both re-checked daily, so the expiry date shown reflects what's actually true even after a renewal or reissue.

Can alerts go to Slack or Microsoft Teams instead of just email?

On the Teams plan, yes — alerts can be routed to a Slack channel, a Microsoft Teams channel, or a generic webhook, in addition to email.

Can we organise renewals by environment or by client?

Yes. Items live inside Spaces, and an account can have multiple Spaces — one per environment, one per client — each with its own members and its own items.

Is there a free plan for a small IT team to try this?

RenewKeeper's free plan tracks up to 10 items in one Space, with no card required, and includes automatic checks and alerts.

Start tracking IT renewals for free.

10 items, 1 Space, no card required. Upgrade whenever your team outgrows it.